Export Procedures and Documentation

World Trade Center Harrisburg

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Date(s) - 01/18/2023
9:00 am - 5:00 pm



Join WTC Harrisburg for a full day, virtual program that includes a morning and afternoon session, with a break for lunch.  Start the new year on a right note by making sure your international orders are processed correctly, efficiently, and in compliance with all regulations.

This seminar provides a comprehensive overview of an export transaction from initial order to final delivery as well as an understanding of issues that may arise with export documentation & what is involved in transporting goods to foreign buyers.

Topics that will be covered include:

  • Pro Forma Invoices and International Sales Contracts
  • Methods of Payment
  • Commercial Terms/INCO Terms 2020
  • Commercial and Legal Documents
  • Customs Related Exports
  • Shipper’s Declaration/ AES-EEI Filing
  • Classification under the Harmonized Tariff Systems
  • Transportation Modes and Freight Rates
  • Record Keeping Requirements


9:00 AM – Noon
  • Export Readiness
    –  A suggested process
    –  Understanding and including all cost elements into your export quote
    –  What you will need to know about export controls
    –  Knowing the end user and end use
  • Pro Forma Invoice
    –   Purposes and use of the pro forma invoice
    –  The export quotation worksheet
    –  Elements of the export price
    –  Use of terms of sale & payment International Sales Contracts
  • International Sales Contracts
    –  Formation of a contract of sale
    –  U.N. Convention on the International Sale of Goods
    –  Obligations of buyers and sellers
    –  Delivery of merchandise and documents
  • Terms of Sale – Incoterms®2020
    –  Background on Incoterms ®
    –  Distinction with American Foreign Trade definitions
    –  Structure of ICC publication
    –  Incorporation within the international sale contract
    –  Logical sequence of presentation
    –  Definitions of elements
    –  Review of the eleven rules
  • Methods of Payment
    –  Cash in Advance
    –   Letter of Credit
    –  Documentary Collection
    –  Open Account
  • Letter of Credit Payment Process
    –  L/C instructions
    –  L/C requirements prior to shipment
    –  Overview of UCP 600
  • Documentary Collection Payment Process
    –  Risks to buyer and seller
    –  Step-by-step collection process
    –  Introduction to URC 522
  • Classification Under the Harmonized System
    –  Structure of the Schedule B
    –  General Rules of Interpretation
    –  Applying the hierarchy of classification
    –  Section & Chapter Notes
    –  Numbering structure & nomenclature

Noon – 1:00 PM   Lunch Break

1:00 PM – 5:00 PM
  • Commercial & Legal Documents
    – Commercial invoices
    – Packing lists
    – Country specific documents
    – Certificates of origin
    – Consular documents
    – Legalization requirements
    – Pre-shipment inspection certificate
  • Electronic Export Information (EEI) Filing Requirements
    – Requirements for EEI filing through AES.
    – Relationship to other export controls
    – USPPI and Routed Export Transaction Rules
    – Proper preparation
    – Filing exemptions
    – Special Requirements for:
    – Licenses
    – Exceptions and Exemptions
    – Vehicles
  • Customs Related Exports
    –  Immediate Exportation
    –  Transportation & Exportation Entry
    –  Registrations
    –  ATA Carnet
    –  TIB Cancellations
  • Transportation Methods & Freight Rates
    – Modes of transport
    –  Inland freight
    –  Multi-modal
  • Transportation Documents
    – Types of transport documents
    –  Coordination of documents & cargo
  • Record Keeping Requirements
    – Duration
    – Types of Records
    – Best practices
  • Process Review of Areas Not Covered during the Webinar


Who Should Attend?

–  Exporters and professionals involved in sales, marketing, traffic, logistics, documentation or credit departments of firms doing business internationally

– Manufacturers and distributors who are looking to expand their markets abroad

– Anyone else involved in the international business process

GAP Discounted Rates

Discounted Rates Available to Qualifying Companies

If you are a small or medium sized Pennsylvania company, and have an exportable product or service, we can offer you a discounted rate for up to 2 participants of $37.50 for WTC Members, or $50.00 for non-members through funding provided by the PA Department of Community and Economic Development and the US Small Business Administration, under the STEP program.

In order to qualify, a company must meet the U.S. Small Business Administration’s definition of an Eligible Small Business Concern, which is defined as an entity that:
–  Is organized or incorporated in the United States;
–  Is operating in the United States;
–  Meets the applicable industry-based small business size standards

The following three forms need to be completed and emailed to:  info@wtccentralpa.org

  1. STEP Client Application Form 
  2. Debarment Form
  3. SBA Self-Representation_revised 10-2018

Funded in part through a Grant with the U.S. Small Business Administration


Our Presenter

Bob Imbriani has been in the international/domestic transportation and logistics field for over four decades. He has held various senior executive positions with major U.S. Customs brokers/freight forwarders. He is currently Executive Vice President, International for Team Worldwide. Mr. Imbriani is a well-known speaker and educator in the areas of trade compliance, contract negations, transportation, logistic/supply chain solutions, customs brokerage, trade development and financial services. He is an adjunct professor in these areas at Baruch College and Pace University in New York.


Bookings are closed for this event.